Job Posting: Rental Coordinator

Organization: Kirkland Woman’s Club (KWC)

Location: Kirkland, mostly home based plus coordination with on-site staff or renters

Contract Type: Independent Contractor

Hours: Part-time, varies, approximately 5 to 10 hours per week . Weekdays (Monday–Friday), with weekend follow-up on Monday. Some occasional weekend needs.

About the Role

The Kirkland Woman’s Club (KWC) is seeking a reliable and detail-oriented Rental Coordinator to manage rental inquiries, scheduling, and communications for their historic Clubhouse/Building located in the East of Market Neighborhood of Kirkland. This role is ideal for someone who is organized, responsive, and comfortable working independently while coordinating with multiple stakeholders.

Key Responsibilities

●        Monitor KWC phone system and email during business hours.

●        Respond to rental and tour inquiries by the end of each business day.

●        Weekend inquiries must be addressed the following business day.

●        Maintain all call logs, voicemails, and emails without deletion.

●        Use online calendar to schedule tours and send confirmations to KWC Building Committee

●        Ensure all prospective new renters attend a tour before signing agreements.

●        Prepare rental agreements using KWC online template and ensure timely completion and distribution to renters, Treasurer, and Building Chair.

●        Maintain an accurate master calendar of events.

●        Verify renters provide a certificate of insurance naming KWC as additional insured (when required), proper permits in place and renter has completed rental payment 30 days prior to event.

●        Send rental instruction packages to renters 48 hours before events.

●        May solicit new rental leads through external marketing channels.

●        Maintain respectful communication with Renters and KWC stakeholders

●        Conduct professionally and remain drug- and alcohol-free during work.

Recordkeeping & Billing

●        Submit monthly invoices detailing tracked communications and completed rental agreements.

●        Submit a W-9 form annually.

Qualifications

●        Strong organizational and communication skills

●        Experience with scheduling tools (e.g., Calendly) and e-signature platforms (e.g., Google Workspace)

●        Ability to work independently and manage multiple tasks

●        Professional demeanor and reliability

●        Familiarity with event coordination or property rental is a plus

●        Pride and passion in sharing and caring about our historic building for future generations

Compensation

Commission based - 10% of new rental revenue. Estimated $400/month

To Apply

Please submit your resume and a brief cover letter outlining your experience and availability to kirklandwomanclub@gmail.com.